MINUTES of the regular meeting of the Pitkin County Library Board of Trustees on March 12, 2025. The meeting was called to order at 12:04 PM in the William R. Dunaway Community Room.
Members Present:
John Wilkinson, President
Anna Lookabill Scott, Secretary
Audrey Ellis, Treasurer
Ashely Connelly
Elizabeth Stewart-Severy
Chris Keleher
Heather Kendrick
Staff Present:
Genevieve Smith, Director
Anna Steinberg, Staff liaison
Approval of Minutes:
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Approval of Minutes for February 12, 2025
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Moved by Audrey Ellis, 2nd by Ashley Connolly
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Passed by the Board, unanimously
Public Comment:
- None
Trustees Comments & Librarian’s Report:
Trustee Comments-
- John Wilkinson went to DC last week and met with the Library Consortium doing mock interviews with representatives – 18 people were from Colorado representing libraries
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Audrey Ellis gave Kudos to Nathan Child for the Concert Series program through the library – specifically the recent cello concert. Audrey said it was exceptional.
Librarian’s Report-
- Library New Programs Updates included:
- Library Concert Series
- AI Tools for Images, Video & Music program (led by Board President John)
- Wellness for All: Stress Management
- Operations Updates:
- Staffing: Diana Flores new temp hire- now fully staffed. And she is now the third Spanish speaker on the staff.
- State Library Trustee Training: Polly Gallagher, consultant, will meet with Board in April to review Board Basics- training will include library data, values & ethics, roles & responsibilities, legal considerations, and resources for Trustees. This is an intro and refresher for all members. Expect a two-hour meeting.
- Building Updates:
- The plumbing vault is completed! Allowing for easy access for future needs.
- Meeting pods via Office Scapes procurement (3) are in process. Once in place, they will provide additional private meeting and study spaces. They also provided two layouts for service desk replacements for each location to improve staff safety and efficiency. Depending on the cost, not all desks may be replaced in 2025.
- The electrification project is currently out for RFP, closing on March 20th. The goal is to begin this summer, though John asked if the funding was tied to Federal grants. If so, what is the status? Also, how many bids are there?
- The county has accepted security RFPs to provide some security oversight during general hours and a security person after hours and on weekends. The county is still working on final recommendations and timelines.
Old Business:
- Privacy Policy Revision- 2nd reading
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Moved by Ashley Connolly 2nd by Audrey Ellis
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Passed by the Board, unanimously
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- Request for Meeting Room Policy- 2nd Reading – accepted with agreed changes
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Moved by Elizabeth Stewart-Severy 2nd by Audrey Ellis
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Passed by the Board, unanimously
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- Request for Public Demonstrations, Petitions, & Solicitations Policy: 2nd Reading
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Moved by Ashley Connolly 2nd by Audrey Ellis
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Passed by the Board, unanimously
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New Business:
- Request for Computers & Internet Use Policy- 1st Reading
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Moved by Ashley Connolly, 2nd by Audrey Ellis
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Passed by the Board, unanimously
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- Request for Closures & Delays Policy: 1st Reading (replacing Operations Policy)
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Moved by Audrey Ellis, 2nd by Chris Keleher
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Passed by the Board, unanimously
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- Request for Repeal of Temporary Suspension of Rules Policy
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Moved by Elizabeth Stewart-Severy 2nd by Chris Keleher
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Passed by the Board, unanimously
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Review Future Meetings Schedule 2025
- April 9 (2 hours), May 14, June 18 (annual meeting), July 9, August 13
Adjourned @ 1:04 PM
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Moved by Ashley Connolly 2nd by Audrey Ellis